Requirements
Natural persons
Legal persons
1.
Online application form for consular authentication
All application submitted to Department of External Relations HCMC has to be declared online in advance. A registration code will be generated and the applicant will have to print out this online application form and present it at the counter.
2.
Passport or Vietnamese ID card of the people submitting the application/collecting result (original)
1.
Certified copy of Audited financial statement (original + Simple copy)
The copy is to be kept by Consular Department
2.
Vietnamese or English version of Audited financial statement (original + Simple copy)
if document is not in either of these languages, the translator must take responsibility by signing on the translation and providing personal info (full name, ID/Passport number, address, phone) and agree to a statement which will attest to the accuracy and the integrity of the total translation. The copy is to be kept by Consular Department
3.
Certified copy of Certificate of incorporation or of business/enterprise registration (original + Simple copy)
The copy is to be kept by Consular Department
4.
Vietnamese or English version of Certificate of incorporation or of business registration (original + Simple copy)
or equivalent document
if document is not in either of these languages, the translator must take responsibility by signing on the translation and providing personal info (full name, ID/Passport number, address, phone) and agree to a statement which will attest to the accuracy and the integrity of the total translation. The copy is to be kept by Consular Department
5.
Certified copy of Proof of quality of the legal representative(s) of corporate investor (original + Simple copy)
The copy is to be kept by Consular Department
6.
Vietnamese or English version of Proof of quality of the legal representative(s) (original)
(e.g incumbency certificate)
if document is not in either of these languages, the translator must take responsibility by signing on the translation and providing personal info (full name, ID/Passport number, address, phone) and agree to a statement which will attest to the accuracy and the integrity of the total translation. The copy is to be kept by Consular Department
1.
Certified copy of Bank account balance statement (original + Simple copy)
The copy is to be kept by Consular Department
2.
Vietnamese or English version of Bank account balance statement (original + Simple copy)
if document is not in either of these languages, the translator must take responsibility by signing on the translation and providing personal info (full name, ID/Passport number, address, phone) and agree to a statement which will attest to the accuracy and the integrity of the total translation. The copy is to be kept by Consular Department
If the applicants want to submit documents and receive result via post, supplement:
1.
Passport or Vietnamese ID card of the people submitting the application/collecting result (Simple copy)
2.
Two envelopes (2 original )
1 enclosed with consular legalization fee and fee for returning dossier by post in accordance with regulations of post company.
1 is stamped and has recipient's address written on.
Note: individual or organization wants to submit dossier by post may contact with post express company of EMS (http://ems.com.vn) or call: +84 838 458 999 for more information.
Time frame
Waiting time in queue:
Min. 20mn - Max. 1h
Attention at counter:
Min. 5mn - Max. 30mn
Waiting time until next step:
Min. 1 day - Max. 5 days
Legal justification
1.
Decree 111/2011/NĐ-CP of Goverment dated December 5, 2011 on consular certification and legalization
articles 14, 15
2.
Circular 01/2012/TT-BNG of the Ministry of Foreign Affairs dated March 20, 2012 on guiding a number of provisions of the Government’s Decree No. 111/2011/ND-CP dated December 5, 2011, on consular certification and legalization
articles 1, 6, 9, 10, 11, 12, 13
Additional information
- Online registration form can be completed at DER office with the guidance of DER's officers.
- Should authentication of documents/materials submitted for legalization be required, the applicants shall be requested to present the relevant original documents/materials and 1 copy of such documents/materials.
*) Note: There is no consular office in Phu Yen, therefore, investors have to go to the Consular Department (Ministry of Foreign Affairs) in Hanoi (as the attached link) or the Consular Division (Department for External Affairs) in Ho Chi Minh City to legalize foreign documents. We give, in this step and the following two, the example of Ho Chi Minh City.
